Accounts payable procedures

Posted by Imam Larh on Thursday, 15 February 2018

The company that manages the cash voucher system, by applying all his cash spending done with used the checks including expenditure for the establishment/replacement and petty cash. As for the way to keep an eye on the cash expenditures, such as separating parts that handle cash, expenses which great value is done with checks and small value can use petty cash funds, carried out the examination of the section dealing with global cash, and made cash expense reports each day.

All accounts payable should be through the debt, where the debt made cash out evidence on the basis of supporting documents. So passage (organizational unit) associated with accounts payable procedures, among other parts of the debt, part of the gauze, and section journals and reports. As for activities conducted each section, as follows:

1. Part of debt

a. Receive supporting documents (e.g. letters of a purchase order, goods receipt, invoice reports from suppliers) that are submitted by the part of the purchase.

b. make a proof of accounts payable (evidence of cash out) 3 sheets.
  1. Pieces 1 and 3 together with the supporting documents included in the evidence folder accounts payable that are not yet due/unpaid vouchers. where is the folder serves as associate book debt.
  2. Sheet 2 presented at the associated helper book section, for example in the book (the card cost).
c. Noting evidence of accounts payable in the list (register) of evidence of accounts payable.

d. Issuing proof of spending cash sheet 1 and 3 that have been maturing payout with supporting documentation of the proof folder accounts payable, then submitted to part gauze to do the payment.

e. accept the proof sheet 1 enclosed accounts payable supporting documents had been stamped in full from the gauze.

f. Noting the check number and date of payment stated in the evidence of the accounts payable into the register evidence of accounts payable.

g. submit evidence of accounts payable supporting documents together sheet 1 to the journals and reports.

2. section Kasa

a. receive proof of spending cash sheet 1 and 3 that have been maturing payout with supporting documents from the debt.

b. prepare a check and fill out a check in accordance with the value written in the proof of expenditure gauze and signed by an authorized officer.

c. Affix stamp paid (cash expenses proof sheet 1 and 3) and distributing cash spending evidence, such as the following.
  1.  Sheet 1, submitted on the part of the debt and its supporting documents.
  2.  Sheet 3, posted on the creditor concerned together with checks that have been signed as debt repayment.
3. the cost of the card.

a. Accept the proof sheet 2 accounts payable from the debt.
b. Noting evidence of accounts payable in the book helpers is concerned.


4. section journals and reports
  1. Receiving and accounts payable sheet 1 along with his supporters from the debt.
  2. Noting evidence of accounts payable check register that function as accounts payable journal book.
  3. Archiving of evidence concerned with accounts payable supporting documents according to the number. Evidence of accounts payable is stored in a folder (folder). The specified folder is the archive of the voucher is already paid.
>> Internal control of cash Against the bank

To secure the cash needed an oversight is strictly cash and relying on the internal control procedures.

1. internal control Factors.
There are seven factors/principles of the system of internal control that may be applied to any type of company, falling between others:
  1. Determination of the responsibilities clearly.
  2. Organization of an adequate record-keeping.
  3. Ensure wealth and company employees.
  4. Separation of the recording and storage of cash.
  5. Separation of responsibility for the transactions concerned.
  6. The use of technical equipment as needed.
  7. Implementation of pemerikasaan independently


2. The principal staple cash control procedures
were found three principal principles in designing the cash control procedures, namely:

a. There is a separation of the task exactly
The first principle in order to allow this in the officers concerned with cash transactions cannot be easily embezzlement of cash, unless they cooperated.

b. All cash receipts must be deposited to the bank on a daily basis
The second principle is designed so that the officer did not have the cash handling young opportunities using company cash for personal use.

c. All accounts payable made using checks
Exceptions for small expenditures total it is possible to use cash. The third principle, in addition to the result of the second principle, it is also intended that all cash transactions have a separate registration and in doing by outside parties companies (external call). The results of the recording done by the bank poured in bank statements that can be served to confirm its record-keeping carried out by the company.

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